Primary responsibilities

To provide a high level of secretarial and administrative support to the Commercial Department.

 Main duties

  • Preparation of legal correspondence and documents using digital dictation.

  • File management. Ensuring that all files are up to date, including file opening, archiving and structure of paper files.

  • Liaising with internal staff and external clients to arrange meetings and appointments.

  • Undertaking all associated administrative tasks including diary management, legal billing.

  • Any other duties commensurate with the job role as reasonably requested by your supervisor.

Department specific duties

  • General understanding of Commercial practice and procedures.

  • Carrying out searches.

  • Dealing with pre-contract enquiries.

  • Preparing contract documents.

  • Exchanging contracts when required.

  • Filing SDLT returns.

  • Preparing completion statements and files for completion.

  • Completing sales, purchases and re-mortgages.

  • Registration of title at HM Land Registry.

  • Assisting with the monitoring of compliance procedures within the Department.

Compliance

  • You will be expected to be familiar and compliant with the full range of regulatory policies and procedures including: equality and diversity, data protection and confidentiality/security, anti-bribery and anti-money laundering etc.

  • You will also be required to undertake mandatory compliance training as required.

Experience & Technical Skills

  • Previous experience of working within a similar role is essential – the role will be predominantly dealing with Commercial matters but Residential Conveyancing knowledge is also required.

  • Previous experience of a case management system.

  • Previous experience of using digital dictation.

  • Thorough knowledge of Microsoft Office – Outlook/Word/Excel/PowerPoint.

Personal Skills

  • A team player, able to work on own initiative but as part of the team when appropriate.

  • Must be well organised and methodical with excellent attention to detail and prioritisation skills.

  • Will be able to prioritise a heavy typing workload whilst delivering a high level of administrative support.

  • Effective communicator with the ability to problem solve, directing enquiries where appropriate.

  • Confidential and discreet but able to re-direct information when appropriate to ensure areas of concern are resolved efficiently and effectively.

  • Reliable and hardworking.

  • Positive, helpful and enthusiastic.

  • A proactive, professional and flexible approach to work, conscientious, takes personal responsibility for own work and is accountable for its delivery and quality.

  • Commitment to continuous improvement of the practice.

Please note that this job description is not an exhaustive list of duties but merely an outline of some of the key components of the role. You may be required by your supervisor to take on additional responsibilities when requested.

To apply please email your CV and covering letter to acm@blackhurstbudd.co.uk