Job Title: Legal Compliance & Conveyancing Assistant / Receptionist

Department: Conveyancing & Compliance / Reception

Reports to: Head of Conveyancing / Practice Administrator

Hours of work: Full time – 36 ¼  hours per week

(8:45am to 5pm Monday to Friday with a one hour unpaid lunch break)

Main duties

Conveyancing duties – New Business Team

  • Providing quotations to Clients

  • File opening

  • Ordering searches

  • Assisting with pre-contract enquiries

  • Assisting with preparing contract documents

  • Preparing files for completion

  • Registration of title at HM Land Registry

  • Assisting with the monitoring of compliance procedures within the Department

Legal Compliance duties

  • The monitoring of legal compliance procedures across the firm, to include :-

    • Client File Reviews

    • Client Matter Listings

    • File opening / parameter checking

    • Client Feedback

  • The production of regular reports on all of the above for analysis by the management team, using a risk management system.

  • Assist with Credit Control procedures.

Reception duties

  • Deal with telephone calls and visitors to the firm, ensure the effective use of the Outlook diary system in line with office procedures, deal with incoming faxes and emails, and provide statistics as required for marketing and business development purposes.

General administrative duties

  • Deal with all DX/Royal Mail post.

  • Retrieve and archive Client files, deeds and wills.

  • Order stationery.

  • Secretarial duties as and when required.

Required skills and experience

  • Prior experience of working in a legal environment preferable.

  • Experience of working in a busy reception environment preferable.

  • Thorough knowledge of Microsoft Office - Outlook/Word/Excel/PowerPoint.

  • Must be well organised and methodical with excellent attention to detail and prioritisation skills.

  • Must be able to work under pressure.

  • Positive, helpful and enthusiastic.

  • A team player, able to work on own initiative but also as part of the team.

  • Commitment to the continuous improvement of the practice.

To apply please send your CV and covering letter to Anna-Clare Mumby acm@blackhurstbudd.co.uk